Embassy Translation Services for UK and Overseas Use

Has an embassy asked you for a translation? We do this work both ways. Foreign certificates into English for your UK application, and UK papers into another language for that country's embassy or consulate in London.

Here is the tricky part. Every mission has its own rules. One wants the translation notarised. Another wants an apostille attached first. A few only take translators from their own list, and some want you there in person.

So we ask for one thing before anything else: their written list. Send us the email, link or checklist they gave you, and we build your document around it.

Nobody outside the embassy can promise they will say yes. What we can promise is that we follow their instructions, and we tell you straight when they are asking for something only they can give.

Which Embassy Are You Dealing With?

Add More

Why Every Embassy Wants Something Different

One consulate wants the translator's name and number on every page. Another wants the original stamped before a word is translated. A third sends you back for their own form. None of this is about translation quality. It is about knowing their list.

We prepare birth and marriage certificates, degrees, police records, medical reports, company papers, court documents and powers of attorney for missions across London, in whichever direction and format they ask for.

Real people do the translating here, not software, and the work is checked before it leaves us. When notarisation or an apostille belongs in the chain, our notarised translation service slots it in at the right point. Do it in the wrong order and you buy it twice.

embassy translation services for UK documents

Missions That Read Our Embassy Translations

Embassies and Consulates in London

Visa Application Centres

Civil Registries and Ministries Abroad

FCDO Legalisation Office

Immigration Solicitors and Advisers

Your Embassy Translation, Ordered in Three Steps

Simple on your side. The reading of the small print happens on ours.

Send Your Papers and Their Checklist

A clear scan of every page, plus the email or list the embassy gave you. That second part is what most people forget.

We Translate It Their Way

A native translator does the work and signs the accuracy statement. We add notarisation, apostille or legalisation if their list asks for it.

You Get It Before Your Appointment

PDF by email and sealed hard copies by post. Embassies nearly always want the paper version with the real seal on it.

Which Embassy Are You Dealing With?

Add More

Languages Embassies Ask Us to Translate

Arabic, Chinese, Turkish, Russian, Urdu, Spanish, French, Polish, Portuguese and Romanian come up most in embassy work, and rarer languages are covered too. Whichever one you need, a native translator handles it.

French Flag

French

Italian Flag

Italian

German Flag

German

Chinese Flag

Chinese

Spanish Flag

Spanish

Greek Flag

Greek

Russian Flag

Russian

Polish Flag

Polish

Dutch Flag

Dutch

Portuguese Flag

Portuguese

Japanese Flag

Japanese

Swedish Flag

Swedish

What We Check Before Your Embassy Visit

Most embassy problems are small ones. A name spelled differently from your passport. A stamp nobody translated. The stages done in the wrong order. Here is what we look at, and if the route also needs certifying, our UK document legalisation services cover that side.

Does It Match Their Checklist?

We work from the embassy's own wording, not a template we use for everyone.

Who Did the Translation?

A native specialist, every time. No machine output, and the work is read again before it goes out.

Is Your Name Spelled Right?

We copy the spelling from your passport onto every page. This is the easiest problem to avoid.

Which Way Is It Going?

Into English for a UK application, or into their language for the mission. Both are handled here.

Has Every Stamp Been Translated?

Seals, margin notes and handwritten lines are all described. Leaving them out looks like a missing page.

When Is Your Appointment?

Tell us the date and we confirm in writing what can be ready by then. No vague promises.

Is This Even Our Job?

Some missions only take their own approved translators. If yours does, we say so instead of taking your money.

Who Sees Your Papers?

Only the translator and notary working on your order. Nothing goes anywhere else.

How Much Work Is It for You?

One scan and one checklist. After that you wait for the post, and we chase everything else.

Send Their Checklist With Your Document

That one page answers everything: which language, whether it needs a notary or an apostille, and whether you must hand in a printed copy. Send it with your scan and you get a fixed price and a delivery date before any work starts.

Where People Use Our Embassy Translations

These are the situations clients bring us most, on both sides of the counter. Papers coming into a UK application, and papers going out to a foreign mission.

UK Visa and Settlement Files

Foreign certificates into English for student, work and family applications. A certified version is normally enough here.

Appointments at London Consulates

Documents in the language and layout the mission asks for, with the printed copy ready for the counter.

Files Built by Immigration Solicitors

Translations prepared for advisers and law firms, invoiced to the firm when that is easier.

Before an Apostille or Legalisation

When the chain needs a notarised translation first, we do it at the right point, not after.

Papers Posted to Offices Abroad

Certificates and legal documents sent out to registries, courts and ministries overseas.

Marriage and Divorce Records

Certificates translated for a register office here or a civil registry back home.

Family and Sponsorship Cases

Family books, birth certificates and consent letters prepared for whoever is reviewing them.

Study and Qualification Checks

Degrees and transcripts for universities, ECCTIS and professional bodies here or abroad.

Company and Trade Documents

Contracts, incorporation papers and tenders translated for consular stamping and partners abroad.

Feedback From Embassy and Consulate Submissions

Here is what clients say about their embassy paperwork, from visa files and marriage papers to company documents sent overseas. They talk about how the requirements were read, what it cost, and how the deadlines were met.

Quick Answers, Clean Documents
Sparkbrook, Birmingham

Whenever I had a doubt, they replied without delay. The embassy notarised translation came back clean, professional and properly prepared. Submitted it the same day and didn’t have to think twice.

James Clark
Details That Made the Difference
Clifton, Bristol

I’ve seen small mistakes cause big delays before. Here, every detail in my embassy translation was right — names, dates, format. It was notarised neatly and accepted without any issues.

Thomas Walker
Handled With Real Care
Ilford, London

These were personal documents, so I was initially nervous. But the way they managed my embassy notarised translation — patiently, carefully — settled me. Everything came back accurate, well-stamped and ready to submit.

Sarah Johnson
No Chasing, No Confusion
Sutton Coldfield, Birmingham

I didn’t have to follow up on what was happening. Updates came naturally & then the embassy translation arrived, clean and ready. Sometimes, smooth service is the biggest relief in official work.

Robert Wilson
They Knew Exactly What Was Needed
Didsbury, Manchester

From the first message, it felt like they’d done this many times before. My embassy notarised translation came back in the right format, clearly prepared and accepted without any changes. That quiet confidence really helped.

Emily Carter
Fast, But Still Careful
Stratford, London

Everything went quicker than I expected but it never felt hurried. The embassy translation was correct, properly notarised and delivered on time. Opened the file twice, just to be sure — yes, it looked perfect.

Michael Turner
Felt Easier Than I Expected
Southall, London

I thought embassy paperwork would be stressful again. But the team kept things clear and steady. My notarised translation arrived on time, well formatted and accepted without question. It honestly took a weight off my shoulders.

David Brown
Quick Replies and a Calm Process
Kensington, London

They replied quickly, even to small doubts I had late in the evening. The embassy notarised translation came neatly prepared, properly stamped and ready to submit. Sometimes that simple feeling of “it’s sorted” matters most.

John Miller
Clear Updates, No Guessing
Cheetham Hill, Manchester

I always knew what stage things were at. Then the embassy notarised translation arrived, just as promised, neatly prepared. It removed the usual guessing that comes with official paperwork.

Sophie Martin
Neatly Packed and Ready
Richmond, London

When I opened the file, everything was in order. The embassy translation was clean, clearly notarised and easy to review. Submitted it straight away & it was accepted without any changes.

Christopher Lewis
Felt Like They’d Seen It All Before
Town Centre, Luton

Their replies felt calm and experienced, like nothing would surprise them. My embassy translation came back accurate, neatly notarised and ready. That quiet confidence helped more than I expected.

Hannah Wright
Every Detail Looked Right
Headington, Oxford

I checked the translation twice, just to be safe. Names, dates, layout — all correct. The embassy notarised version looked professional and went through without any delays. That gave me real peace of mind.

William Parker
Online, Yet Personal
Canary Wharf, London

Even though everything was online, it never felt distant. My embassy notarised translation was handled carefully, with quick replies and clear updates. The final documents were ready to submit without any hassle.

Emma Collins
Exactly What I Hoped For
Moseley, Birmingham

I didn’t want surprises, just correct documents. And that’s what I got. The embassy translation was accurate, neatly notarised and delivered on time. Sometimes, simple service is the best service.

Mark Bennett
Calm Guidance All the Way
Hounslow, London

They guided me through each-step without overcomplicating things. The embassy notarised translation came back properly prepared and accepted without questions. That calm support made a real difference.

Peter Adams
Steady From Start to Finish
Sale, Manchester

From the first email to final delivery, everything felt steady and clear. My embassy translation arrived accurately, well-stamped and ready to submit. It’s nice when nothing goes wrong.

Rebecca Turner
Just the Right Format
Harrow, London

I was worried about the format more than anything. But the notarised embassy translation came exactly as required, neatly arranged and ready. Submitted it without changes, and that was a relief.

Daniel Roberts
Took the Stress Out of It
Headingley, Leeds

I thought there might be some trouble, but there wasn’t. The embassy translation was done smoothly, arrived on time and was accepted right away. Sometimes that’s all you really hope for.

Olivia Halt

Embassy Translation Questions We Answer Daily

No company can promise that, and anyone who does is guessing. What we can do is follow their written rules exactly. Some consulates only take translators from their own approved list, and if yours is one of them, you will hear it from us before you order.

Tell us the mission and what you are applying for, and we will talk you through what they usually ask for. Their own page or email is still the final word, and these rules change, so it is worth confirming with them before you pay for anything.

Send us what they wrote. If the fault is ours, like a typo or a formatting point we should have caught, we fix it at no charge. If they have now asked for something different from their first instructions, we quote for that separately and explain why.

Often yes, and sometimes with an apostille or legalisation after it. But for UK applications like UKVI or HM Passport Office, a certified translation is normally enough, and notarisation is money you do not need to spend. The destination decides, which is why we ask first.

It changes from mission to mission. Some want the original apostilled first and then everything translated, apostille included. Others want the translation notarised and that apostilled. The wrong order means paying twice, so ask them and forward us the reply.

Not at all. Bilingual certificates are common. We translate the whole page so nothing looks missing, and that includes the stamps, seals and any handwriting in the margins.

They are shared only with the translator and notary on your order, kept securely, and never passed on. We keep a copy so you can order more certified copies later. If you would rather we deleted everything after delivery, just say so.

Yes, and they cost far less than a fresh translation. If you already know the embassy wants two or three sets, order them together and save yourself the postage.

Usually, as long as the scan can be read. Anything unclear is marked in the translation rather than guessed. If the original itself is too faded for the mission to accept, getting a fresh copy from the issuing office is quicker than a rejection.

Facing Issues with Translation? Talk to Our Experts Now! Download Our App Now!

iphone android
QRcode

© 2026 Notarised Translations UK. All Rights Reserved.